Equipment Purchases

Equipment is an item with an individual cost of $500 or more and a useful life of two years or more. Regardless of the unit cost, any items purchased must be authorized in the grant agreement and approved in the budget. Equipment acquired under a grant agreement must be used and kept in operation for highway safety purposes. Grantees must maintain an inventory control system that has adequate safeguards in place to prevent loss, damage or theft.

You must fill out an Equipment Acquisition Form and submit it into GTSC’s equipment inventory for all equipment purchased that has a total individual cost of $500 or more and a useful life of 2 years or more. Alternatively, an Equipment Acquisition Template may be used for uploading or sending us your organization’s equipment inventory. You must notify the GTSC prior to disposing of equipment purchased through your grant.

For equipment that costs $5,000 or more per item:

  • You must contact the GTSC to obtain prior written approval from both the GTSC and NHTSA before the purchase is made or be subject to non-reimbursement. The item being approved in the grant does not mean that it has been approved by NHTSA.
  • Requires that grantees follow 2 CFR 200.313 and 23 CFR 1300.31 and that the equipment complies with the Buy America guidelines.


Equipment Acquisition Form